OFFICE
OF MANAGEMENT AND BUDGET
Privacy
Act of 1974; Revisions to the Existing System of Records
AGENCY: Office
of Management and Budget, Executive Office of the President.
ACTION: Proposed
revisions to an existing system of records.
SUMMARY: The
Office of Management and Budget (OMB) is deleting from its inventory
eleven systems of records because the information is no longer maintained
by OMB due to organizational changes. An additional three systems of
records will be updated to more accurately reflect position titles,
addresses, and descriptions of the systems.
DATES: This
proposed action will be effective without further notice on March 30,
2000, unless comments are received which result in a contrary determination.
ADDRESSES: Darrell
A. Johnson, Freedom of Information Act Officer, Office of Management
and Budget, New Executive Office Building, Washington, D.C. 20503.
Comments up to three pages in length may be submitted via facsimile
to (202) 395-3952. Electronic mail comments may be submitted via Internet
to djohnson@omb.eop.gov. Please include the full body of electronic
mail comments in the text and not as an attachment. Please include
the name, title, organization, postal address, and E-mail address in
the text of the message.
FOR
FURTHER INFORMATION CONTACT: Darrell A. Johnson, FOIA Officer,
Office of Management and Budget, at (202) 395-5715.
SUPPLEMENTARY
INFORMATION: In accordance with the Privacy Act of 1974,
the Office of Management and Budget conducted a review of its Privacy
Act systems of records and determined that eleven systems of records
can be deleted from its inventory because the data is neither collected
nor maintained by OMB. The systems of records to be deleted are:
OMB/SPD/01, "Clearance Office Information System"; FAI-1, "Federal
Procurement and Logistics Personnel Information System"; FAI-2,
"Individual Credentialing Services Program"; OMB/LIBRY/01, "Library
Circulation System"; OMB/BUDGO/01, "Payroll and Leave Records";
OMB/BUDGO/03, "Personnel Summary"; OMB/BUDGO/04, "Professional
Staff Roster"; OMB/RECDS/01, "Researcher Request File";
OMB/ADSER/01,
"Staff Directory Card"; OMB/BUDGO/02, "Staff Travel Records";
and OMB/CAVAD/01, "Veterans Education and Training Load Model." In
addition, three other systems of records in OMB's inventory are being
revised to incorporate address and title changes as well as to update
descriptions of the systems and other data. These three systems are OMB/LEGIS/01,
"Private Relief Legislation"; OMB/PERSL/01, "Recruiting
and Applicant Records"; and OMB/ADSER/02, "Staff Parking Application
File", and are published in their entirety. One of the revisions
is the deletion from the routine use description of disclosures that
are made internally within OMB. Those disclosures will continue to be
made, but are authorized by 5 U.S.C. 552a(b)(1).
Dated March
30, 2000
Robert
L. Nabors, II
Executive Secretary and
Assistant Director for Administration
For the
reasons discussed in the preamble, OMB is updating three systems of
records which are being printed in their entirety as shown below.
OMB/LEGIS/01
System
name:
Private
Relief Legislation.
Security
classification:
None.
System
location:
Legislative
Information Center, Office of Management and Budget, New Executive
Office Building, 725 17th Street, NW, Washington, DC 20503.
Categories
of individuals covered by the system:
Individuals
who are the subject of proposed or enacted private relief legislation.
Categories
of records in the system:
The information
contained in these records consists of only those private relief bills
requiring Office of Management and Budget review as specified in OMB
Circular No. A-19, Revised September, 1979. The information maintained
may include copies of a draft bill proposed by an agency as defined
in the Circular, copies of bills introduced in the Congress, and if
applicable, Congressional committee reports, agency memorandums and
letters, OMB memoranda and letters, and other documents as may be needed
in connection with the legislative coordination and clearance process.
Certain individual records may also contain correspondence from and
to the individual about whom the information is maintained.
Authority
for maintenance of the system:
Office
of Management and Budget Circular No. A-19, Revised September, 1979.
Routine
uses of records maintained in the system, including categories of
users and the purposes of such uses:
Disclosure
may be made to a congressional office from the record of an individual
in response to an inquiry from the congressional office made at the
request of that individual.
Policies
and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
The records
are stored in an electronically powered rotary file.
Retrievability:
Information
is retrieved by name of individual, bill number, or private law number.
Safeguards:
Access
to the building is controlled and monitored by security personnel.
Access to the records is limited to those whose official duties require
access to the information.
Retention
and disposal:
Permanent
records are maintained on private relief bills introduced during the
current and prior two sessions of Congress and then transferred to
the National Archives.
Supervisory
Legislative Research Assistant, Legislative Information Center, Office
of Management and Budget, New Executive Office Building, 725 17th Street,
NW, Washington, DC 20503.
Notification
procedure:
If you
wish to determine whether a record exists regarding you in the systems
of records, contact the Freedom of Information Act Officer, Office
of Management and Budget, New Executive Office Building, 725 17th Street,
NW, Washington, DC 20503.
Record
access procedures:
See Notification
procedure.
Contesting
record procedures:
See Notification
procedure.
Record
source categories:
See
"Categories of records in the system."
Systems
exempted from certain provisions of the act:
Not applicable.
OMB/ADSER/02
System name:
Staff Parking
Application File.
Security
classification:
None.
System
location:
Administration
Office, Office of Management and Budget, New Executive Office Building,
725 17th Street, NW, Washington, DC 20503.
Categories
of individuals covered by the system:
OMB employees
requesting a parking permit or joining a carpool.
Categories
of records in the system:
The system
contains completed OMB Form 73 submitted by OMB employees who desire
a parking permit. The form contains the following information on person
making the application: Name, office or division, room number, telephone
extension, home address, home telephone number, zip code, and make
of car. For each rider the following information is recorded, name,
home address, and work location and office phone number.
Authority
for maintenance of the system:
Federal
Property Management Regulation (FPMR) 41 CFR 101-20.104 and Office
of Management and Budget Office Memorandum No. 91-14.
Policies
and practices for storing, retrieving, accessing, retaining, and
disposing of records in the system:
Storage:
Forms are
maintained in a file cabinet.
Retrievability:
Records
are kept by type of parking permit issued and by name. Access is limited
to the Associate/Assistant Director for Administration, staff of the
Administrative Services section, staff who wish to join a carpool,
and upon request, the individual to which the information pertains.
Safeguards:
Access
to the building is controlled and monitored by security personnel.
Access to the records is limited to those whose official duties require
access to the information.
Retention
and disposal:
Records
are retained and disposed of in accordance with the National Archives
and Records Administration records schedule.
System
manager(s) and address:
Associate/Assistant
Director for Administration, Office of Management and Budget, Old Executive
Office Building, 17th and Pennsylvania Ave. NW, Washington,
DC 20503.
Notification
procedure:
If you
wish to determine whether a record exists regarding you in the systems
of records, contact the Freedom of Information Act Officer, Office
of Management and Budget, New Executive Office Building, 725 17th Street,
NW, Washington, DC 20503.
Record
access procedures:
See Notification
procedure.
Contesting
record procedures:
See Notification
procedure.
Record
source categories:
See
"Categories of records in the system."
Systems
exempted from certain provisions of the act:
Not applicable.
OMB/PERSL/01
System name:
Recruiting
Records.
Security
classification:
None.
System
location:
Administration
Office, Office of Management and Budget, New Executive Office Building,
725 17th Street, NW, Washington, DC 20503.
Categories
of individuals covered by the system:
Persons
identified through OMB's recruitment program have applied or who have
been referred for employment consideration for a internship, summer
employment or a permanent position.
Categories
of records in the system:
These records
contain information relating to the education and training; appraisal
of potential; honors, awards, or fellowships; and home address of these
persons and is obtained from resumes provided by the applicants.
Authority
for maintenance of the system:
Title 5,
U.S.C. Section 3109, 3301, 3302, 3304, 3309, 3318, 3319, and Executive
Orders 10577 and 11103.
Routine
uses of records maintained in the system, including categories of
users and the purpose of such uses:
a.Office
of Personnel Management (OPM) to the extent the information is relevant
to OPM's decision on a OMB request.
b.A congressional
office in response to an inquiry from the congressional office made
at the applicant's request.
c. A requesting
Federal agency, Commission or other public office if that applicant
has indicated to OMB that he or she is available for referral to other
agencies for consideration.
Policies
and practices for storing, retrieving, accessing, retaining, and
disposing of records in the system:
Storage:
Paper records
and electronic media.
Retrievability:
Individual
records are indexed by name, by school, by area of interest, and by
the type of appointment the applicant is seeking.
Safeguards:
Access
to and use of the system and its records is limited to selected OMB
staff whose official duties require having access. Files are kept in
the OMB Administration Office and in the EOP computer center. Both
facilities are locked and alarmed. Only OMB staff involved in recruiting
or hiring personnel have access to this data.
Retention
and disposal:
Records
are retained and disposed of in accordance with the National Archives
and Records Administration records schedule.
System
manager(s) and address:
Associate/Assistant
Director for Administration, Office of Management and Budget, Old Executive
Office Building, 17th and Pennsylvania Ave. NW, Washington,
DC 20503.
Notification
procedure:
If you
wish to determine whether a record exists regarding you in the systems
of records, contact the Freedom of Information Act Officer, Office
of Management and Budget, New Executive Office Building, 725 17th Street,
NW, Washington, DC 20503.
Record
access procedure:
See Notification
procedure.
Contesting
record procedures:
See Notification
procedure.
Record
source categories:
See
"Categories of records in the system."
Systems
exempted from certain provisions of the act:
Not applicable.
